Job Description:
Parsons is looking for an amazingly talented Executive Assistant (KSA National) to join our team! With a primary responsibility of supporting the Executive Director, provide support to the team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.
What You'll Be Doing:
Maintain and refine internal processes, coordinating internal and external resources to expedite workflow.
Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
Plan and orchestrate work to ensure the ED’s priorities are met, organizational goals are achieved, and best practices are upheld
Manage professional and personal scheduling for the Executive Director, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to ED
Manage, coordinate, and arrange ED travel and travel-related activities, including hotel booking, transportation, meal coordination, staff events etc.
Perform administrative and office support, including word processing, maintenance of filing system and contact database, etc.
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
Manage and coordinate training and leave applications/database for the executive team, keeping ED up to date with latest leave planning.
What Required Skills You'll Bring:
Relevant Bachelor’s Degree
5+ years’ experience in administrative role reporting directly to executive management
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
Flexible team player willing to do what it takes to get the job done;
Adaptable and enjoys a challenge
Ability to keep company confidences
Availability on evenings and weekends at the Executive Director’s discretion
Experience overseeing budgets and expenses
Experience developing internal processes and filing systems
Superb written and verbal communication skills
Strong organizational and time-management skills
Ability to organize and coordinate multiple projects at once
Fluent in English (fluency or working knowledge in Arabic is a plus)
Minimum Clearance Required to Start:
Not Applicable/None Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.